As businesses scale, enforcing consistent spending policies across departments and locations becomes increasingly important. Boya allows managers to set and enforce customizable spending policies that are automatically applied to all transactions.

This policy allows you to set spending limits for specific payment channels, such as Mpesa and Airtime. This means you can control how much can be spent through a particular channel, as well as, set these limits for specific periods - weekly, monthly, or yearly. Once the limit is reached, no further transactions will be allowed through that channel until the next period begins.

Additionally, you have the flexibility to exempt certain teams or individuals from these limits, ensuring they can continue transacting as needed.

This policy allows you to set spending limits on specific subcategories within your budget. This means you can control how much can be spent in a particular subcategory, such as "Travel" or "Office Supplies," and set these limits for specific periods - weekly, monthly, or yearly.

Once the limit is reached, no further spending will be allowed in that subcategory until the next period begins.

For added flexibility, you can also exclude specific teams or individuals from these limits.

This self-transfer policy gives you complete control over how employees transfer funds to themselves from their Boya allocation. You can choose to:

This flexibility ensures that you can tailor the policy to suit your organization’s needs, whether you prefer to prohibit self-transfers entirely or maintain oversight by reviewing and approving transfer requests.

Additionally, we’ve added functionality to block additional phone numbers, ensuring funds are sent only to approved phone numbers.

This policy enhances accountability and prevents misuse, offering you full control over self-transfers in the Boya app.

This policy allows you to set restrictions on when transactions can be made, ensuring better control over fund usage. You can define specific days and times during which employees are not permitted to process payments or make transactions, such as weekends and after designated business hours.

To enhance flexibility, you can:

With this policy, you gain precise oversight of when funds are accessed, minimizing unauthorized or off-hours usage while accommodating the unique needs of different teams or individuals.

This policy enables you to enforce guidelines for receipt submissions on expenses, offering greater flexibility in managing your company’s financial processes. You can define specific rules, such as setting deadlines for submitting receipts within hours, days, months, or even years after a purchase is made. Additionally, you can establish limits where transactions under a certain amount (e.g., below 100) do not require receipts, streamlining smaller expenses.

To ensure compliance, if employees fail to submit receipts within the specified timeframe, they will be restricted from making further transactions until the required receipts are uploaded.

This helps maintain accurate financial records and ensures adherence to company policies.

This policy requires you to select the appropriate tags (such as projects, locations, or departments), before completing a transaction. If the necessary tags are not selected, the transaction cannot be processed. This ensures accurate categorization and tracking of expenses for better financial management.

Feature Control:

If you would like to have this feature activated, please get in touch with us at:

[email protected]/ 0768978792 or [email protected]